We have an exciting opportunity for an Executive Assistant to join a growing offshore wind developer in London on a permanent basis. 

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General Administrative Support

• Professionally handle calls, emails, and requests to ensure timely and polite responses.

• Welcome visitors to the department and ensure their visit goes smoothly.

• Manage the Director’s and team’s calendars, including scheduling and coordinating meetings.

• Organize all types of meetings, including high-level ones, and book rooms or venues as needed.

• Arrange travel plans such as flights, hotels, and meeting logistics, providing a detailed itinerary for each trip.

• Ensure the Director is fully prepared for meetings with all necessary materials in advance.

• Process expenses and other payments as required.

Document Management

• Maintain proper filing and referencing of documents, both digital and physical, following company procedures.

• Ensure files are handled securely and in line with confidentiality standards.

Document Preparation and Review

• Draft and prepare background documents, letters, reports, and summaries.

• Ensure materials are complete and ready ahead of meetings, suggesting edits or additions where needed.

• Help prepare presentation materials for the Director and team.

Cross-Department Coordination

• Collaborate with other teams to support departmental activities and projects.

• Coordinate the preparation and delivery of marketing or event materials, including translations and printing.

• Work with other coordinators to align tasks and processes.

Operational and Ad-Hoc Support

• Update systems (like Oracle) to assist with daily operations.

• Liaise with external vendors to ensure services are delivered according to agreements.

• Assist in executing projects or tasks as assigned by the Director to meet team goals.

Information Security Compliance

• Follow all security policies and report any issues or risks.

• Protect devices and sensitive information from unauthorized access or loss.

• Clear desks and lock screens when away or at the end of the day.

• Do not install or alter software without approval.

Support for QHSE (Quality, Health, Safety, and Environment)

• Participate in audits, safety briefings, incident reports, and reviews when needed.

• Comply with all relevant laws, regulations, and internal QHSE policies.

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Preferred Qualifications

• Diploma in business, administration or related field
• Bachelor's degree in business or related field is an asset

Preferred Experience

• 3-5 years’ experience as an executive assistant or in a senior administrative role gaining exposure to general office processes and senior executive support

Job-Specific Skills

• Good communication skills and able to work in a dynamic fast paced, diverse environment
• Ability to prioritize and organize through calendar management skills
• Ability to manage own variable work load, ensuring timely and accurate completion of assigned work
• Strong knowledge of MS office, including Word, Excel, PowerPoint and Outlook
• Must be fully aware of the sensitivity and confidentiality of the unit
• Attention to detail

Apply Below Now !